Health Information Administrator

Illinois Department of Human Services


The Department of Human Services is one of Illinois’ largest agencies, with more than 13,000 employees.

Illinois created IDHS in 1997, to provide our state’s residents with streamlined access to integrated services, especially those who are striving to move from welfare to work and economic independence, and others who face multiple challenges to self-sufficiency.

IDHS is proud of its diversity, efficiency, and the services that the agency and its community partners provide to Illinois citizens.

Job Description:

Date: Jan 24, 2022
Location: Elgin, IL, US, 60123-7612
Job Requisition ID: 10869
Agency: Department of Human Services
Opening Date: 1/24/22
Salary: $4,162 – $6,307/Month
Job Type: Salaried Full Time
County: Kane

Position Overview

Under general supervision, provides professional direction to the overall Health Information Management (HIM) program for Elgin Mental Health Center (EMHC). Monitors compliance with applicable status, rules, regulations and standards of regulatory agencies and accrediting bodies. Supervises lower level HIM staff. Responds to correspondence and inquiries regarding current and former patients. Serves on facility and state-wide committees. Coordinates the medical records aspect of court activities.

Job Responsibilities

  1. In accordance with state and federal laws, accrediting and regulatory agencies and facility rules and regulations, directs the Health Information Management program for EMHC by organizing, planning, controlling, budgeting, executing and evaluating the operation of the Program. Monitors compliance with the standards of accrediting and regulatory agencies and bodies, including but not limited to Department of Human Services/Division of Mental Health (DHS/DMH), the Joint Commission and the Centers for Medicaid/Medicare Services (CMS), as well as compliance with laws and regulations including the Health Insurance Portability and Accountability Act (HIPAA) and Confidentiality Act. Responds to correspondence and inquiries regarding the history and medical information of present and past patients.
  2. Serves as working supervisor.
  3. Maintains and updates medical records forms. Conducts surveys and inspections relative to health information operations. Prepares reports, identifies problems related to both delinquencies and medical record documentation and proposes plans for improvement to supervisor and committees. Develops and updates policies and procedures related to health information standards.
  4. Monitors, codes, analyses and transcribes daily admissions and discharges. Develops and monitors record systems to verify accurate record filing, retrieval and retention of records and manages any services provided to archive medical records. Projects health information program budget expenditures.
  5. Reviews case records to verify court documents have been prepared signed and supporting documentation is included. Collaborates with medical staff regarding the court process to verify compliance with applicable statues, rules, regulations and standards. Directs maintenance of court orders within the Facility’s data system.
  6. Monitors to verify that staff responses to correspondence requests are completed timely and that patient confidentiality and privacy standards are adhered to. Directs responses regarding confidential medical documents and disclosures to legal services. Monitors staff to verify the HIPAA disclosure systems is updated and maintained to capture disclosures.
  7. Provides communication and support to administration regarding the health information services program and serves on appointed facility and statewide committees. Provides professional health information services consultation, assistance and recommendations to medical and clinical staff for evaluation of quality patient care, criteria and methods for such evaluation and assists with coordination selection and compiling of pertinent data. Attends and participates in mandatory training.
  8. Performs other duties as required or assigned which are normally within the scope of those duties enumerated above.

Conditions of Employment

  1. Requires the ability to meet all agency vaccine/health-related policies and guidance.
  2. Requires ability to pass the IDHS background check.
  3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

Work Hours: 7:30 am – 3:30 pm Monday – Friday
Work Location: Elgin MH/Health Information, 750 S State St Elgin, IL 60123-7612
Agency Contact:
Job Function: Health Services

DHS Mission Statement – IDHS serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

Minimum Qualifications:

  1. Requires knowledge, skill and mental development equivalent to four years of college and certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA).
  2. Requires one year of professional experience in a health information records facility.


  1. Requires knowledge, skill and mental development equivalent to four years of high school, completion of an approved medical records training program plus certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT).
  2. Requires five years of progressively responsible experience as an RHIT in management of a medical records program.

Education Qualifications:

  • Requires knowledge, skill and mental development equivalent to four years of college and certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA).


  • Salary: $4,162 – $6,307/Month and a full benefits package.

Instructions for Resume Submission:

Please email your resume to or

Apply Online: